Features for fleet management and planning
Everything for drivers and fleet in one place: checking driver documents at the core, plus vehicles and trailers, planning and working time, safety briefing, tachograph and job reports.
Overview by deadline
Who is overdue, what expires soon and what is waiting for approval is visible at a glance, filtered by cost centre if you wish.
- Traffic light per driver and documentValid, due soon, expired or check open, with days until expiry.
- Weekly overview by emailThose responsible receive a summary every week of everything that is coming up.
- Cost centresEvery driver belongs to a cost centre. The overview can be filtered accordingly.
Checks and reminders
FleetCred requests checks by itself and keeps at it until everything is done.
Reminders with your own lead time
By email, SMS, WhatsApp or push, to drivers and those responsible. You set the lead time per document type, for example twelve months for the ADR certificate.
If something is left undone, management finds out
If a driver does not respond, FleetCred reminds them again and reports the open check to those responsible.
Interval of your choice
Driving licence check every 1 to 24 months with an automatic initial check for new drivers, or only by click when there is cause. FleetCred reminds you of expiry dates in any case.
By link, app or on site
Drivers open their personal link without logging in. Anyone without a smartphone is checked on the tablet or computer in the planning office.
FQN periodic training by module
How many of the five modules (seven teaching units each) have been proven within the five-year period, with a certificate. Drivers report modules attended themselves in the app.
Renew lorry classes in good time
C, CE and D are valid for five years. FleetCred sends reminders with a longer lead time and a note about the medical report and eye test, without storing any health data.
Verification and records
The software reads and compares, a person decides, and every decision is documented.
Comparison with your master data
Text recognition for name, date of birth, number, expiry dates and classes. Discrepancies are flagged, not overlooked.
Live capture with hologram
The app takes the photo by itself when the card is held steady and in focus in the frame, and checks the hologram as the card is tilted. Copies and photos of a screen are usually caught this way.
Approval by authorised users
Photo and detected data side by side, approval with one click. If you wish, FleetCred confirms clear-cut cases automatically; a rejection is always decided by a person.
Sealed inspection records
Each record is sealed with a timestamp and checksum and chained to the previous one. Authenticity can be verified by QR code.
Activity log
Who checked whom and when, who logged in, what was changed. Export to Excel and PDF.
Drivers report themselves
Under “My documents” the driver sees their deadlines and reports a renewed document themselves with a photo.
Vehicles add-on
For fleets that want to keep an eye on their vehicles as well as their drivers.
Inspection deadlines with reminders
HU, safety inspection, UVV inspection, tachograph, service and lease end, for towing vehicles as well as trailers and semi-trailers. After an inspection FleetCred suggests the next date according to vehicle type and weight.
Assign drivers with class check
Do class, expiry dates, driver qualification card, ADR certificate and driver card match the vehicle? If something is missing, you see it immediately.
Pre-departure check in the app
A checklist suited to the vehicle, defects with a photo, mileage. If there is a defect, fleet management receives an email immediately.
Damage report with photos
Accident, damage or breakdown with up to six photos, place and time. In the back office with a status until resolved.
Car policy for company cars
A company car policy from a template, one annex per employee covering private use, employee contribution and fuel card. Signed with a finger in the app, then as a PDF.
Excel import of the vehicle list
Registration number, type, weight and dates from your list, including “TÜV 05/2027”. You assign drivers straight away by staff number.
Charged per vehicle
Per active vehicle per month, based on the peak figure. You deactivate vehicles that have been sold, and the history is kept.
Duty roster, absence and time recording add-ons
Who drives which vehicle when – are they allowed to on that day, and how long have they worked?
Shifts with towing vehicle and trailer
Weekly plan per driver with your own shift types, times, towing vehicle and trailer. Tours without fixed times are a shift type of their own. Copy the previous week, notice as PDF, export to Excel.
Check on the planned day
Class, FQN, ADR certificate and driver card to match the vehicle, with a trailer over 750 kg the class for the combination, plus overdue driving licence checks, rest period, the 60-hour limit and vehicles or trailers booked twice.
Roster in the driver app
Publishing notifies only drivers with changes. The app shows “My duty roster” with shift, vehicle and note in seven languages.
Leave from ATOSS
Import absences as Excel or CSV, or automatically every day via an import address. You assign your own codes once.
Calendar with public holidays
Leave, sick leave and other absences in a monthly calendar with the public holidays of your federal state. Absent staff are blocked in the duty roster.
Sick leave for admins only
Periods of sick leave without any details of the illness, visible only to company admins, deleted after twelve months at the latest.
Clocking in the driver app
Start of work, break and end of work with one button. After that the pre-departure check is mandatory before the vehicle leaves the yard.
Checked against ArbZG
Notes on breaks that are too short, more than 10 hours, rest periods that are too short and forgotten clock-outs. Corrections only with a reason in the log.
Export for ATOSS
A booking file with your codes to download or for nightly retrieval, a monthly summary as Excel for payroll.
Safety briefing, keeper enquiries and tachograph add-ons
The obligations around the driver that otherwise sit in folders and mailboxes.
Safety briefing in the driver app
Annual, with templates for cars, vans and lorries in seven languages, comprehension questions and a declaration by the driver. Reminders continue until everyone has completed it.
Video from your material
Upload a PDF or enter a topic and key points; the AI writes the slides, narration and questions, translates and adds the voiceover. You check and approve, and drivers watch the video before the questions.
Proof and certificate
Time, version, language and answers sealed, as a PDF. The driver downloads their certificate of attendance. You enter in-person briefings afterwards.
Upload a keeper enquiry
Hearing form as a photo or PDF, registration number, time of offence and reply deadline. FleetCred sends a reminder before the authority's deadline expires.
Driver from operational data
A suggestion from driver card and tachograph, Samsara, pre-departure check, clocking times, duty roster and vehicle assignment, each with its reasoning.
Confirmation by app
The driver confirms or objects in the driver app. Every step is recorded in the case, and completed cases are deleted after the retention period.
28 and 90 days at a glance
Last download per driver card and tachograph, next due date and a reminder to drivers and those responsible.
Read out and display
Upload or retrieve from Samsara. FleetCred reads the driver card and mass memory, including from the smart tachograph, and shows driving, other work, availability and rest per day.
Handover to the authority
Choose the period, drivers and vehicles: original files, overview as PDF, daily values and checksums as ZIP, every handover recorded in the log. Plus the encrypted archive with a deletion period.
Driver safety briefing · Driver identification for keeper enquiries · Tachograph downloads
Jobs and job reports add-on
For trades businesses: from the job to the job report on site to the invoice in the office.
Projects and work orders
Customer, site, contact person and documents. Jobs with a date go to the assigned employees, with a message and link.
Before and after photos
Straight from the app, with a description, stored encrypted with the job. The PDF includes the ones you select.
Job report in the app
Working time from–to with break, also for colleagues and apprentices, travel, description and materials.
Materials from DATANORM
The wholesaler's catalogue with prices and discount groups, Excel lists or your own items. Search by text, item number and EAN.
Signature on the phone
The customer signs with a finger, and FleetCred seals the report. If the customer is not present, close it with a reason.
Export for the invoice
Items as Excel or CSV for your invoicing program, the report as a PDF with or without prices.
Write invoices and have them checked
Outgoing invoices as e-invoices and, if you wish, checking of all fleet invoices by our team.
E-invoice in ZUGFeRD format
PDF with embedded invoice data to EN 16931, GiroCode for the bank transfer, sequential numbers following your pattern.
Sending and payment
Invoice by email to the customer, record incoming payments and part payments, payment reminder with one click.
Cancellation and export
Corrections by cancellation invoice with reference, export as CSV and Excel for accounting, every invoice unalterable with a checksum.
Invoice checking as a service
Your suppliers send invoices to a dedicated email address. Our team checks them and records them per vehicle and cost centre.
Administration
Quick to set up, properly regulated, with your own look.
All imports in one place
Drivers with personnel master data, vehicles and trailers, absences and material lists from Excel, each with a template. The columns are recognised, you see a preview before saving, and you change existing entries only if you choose to.
Personnel master data
Address, job, department, start and leaving dates and an emergency contact per driver. FleetCred stores a photo only with the driver's consent, reduced in size and encrypted.
Roles and access
Company admin, inspector and read-only access. Log-in with a second factor if you wish, every log-in recorded.
Your own look
Messages and the driver app appear with your logo and your colour. Drivers can see that the check comes from you.
Driver app in seven languages
German, English, Polish, Romanian, Turkish, Ukrainian and Russian. Drivers change their language themselves, and messages arrive in the same language.
Connection to Samsara
Drivers, vehicles, mileage and vehicle log-ins come from Samsara. Checks go to the Driver App as a message, and the FleetCred tile also works on shared in-vehicle tablets.
Further connections
We also offer, on request, connections to your HR, payroll or other fleet software, and extensions tailored to your processes.
Try it with your drivers
Tell us how many drivers you have and which documents you check. You will receive a quote and, if you wish, trial access.