Contents
Why briefings are required
Under section 12 ArbSchG (German Occupational Health and Safety Act), the employer briefs employees on safety and health protection on hiring, when they take on new tasks or work equipment, and repeatedly thereafter. Section 4 DGUV Regulation 1 is more specific: at least once a year, and the briefing must be documented. For vehicles, section 35 DGUV Regulation 70 requires that only those drive who have been instructed in driving the vehicle, have proved their competence and have been designated by the company to drive.
This applies to every company vehicle, not just lorries: to the van in a courier service just as to company cars and pool vehicles. After an accident, the employers' liability insurance association and the insurer ask for the record first.
How the briefing works
- 1
Choose the content
You adopt a template and adapt it to your business, or write your own briefing with sections, video link, PDF attachment and questions. For each briefing you decide who it applies to: all drivers, only lorry drivers, drivers with an ADR certificate, with a driver card, or certain cost centres.
- 2
Request
FleetCred requests the briefing automatically, before the due date with the lead time you set. If you change the content, you request the new version with one click from everyone who has already completed the old one.
- 3
Read and answer questions
The driver opens the briefing in the driver app, without a password, on the phone or on the vehicle tablet. The answers appear in a mixed order. Anyone who does not reach the pass mark sees which questions were wrong and tries again.
- 4
Confirm and document
With the declaration “read and understood”, the briefing is complete. FleetCred seals the record with a checksum, chained to the previous one, so that any later change would show. Administrators can print or export the PDF at any time.
Video from your material
The rules often already exist: as operating instructions, a risk assessment or training material from the customer. With the AI assistant, these become a short slide video that drivers watch on their phone, in their own language.
- 1
PDF or key points
You choose the document or write a topic and key points, the target group and the length, for example three minutes, and add notes if needed, such as who the contact person is. The AI (Claude by Anthropic) writes slides with key points, a voice-over script and comprehension questions. From a PDF it takes over only what is in the document and states what is missing or unclear. From key points it adds general specialist knowledge and lists what you should check.
- 2
Review and adapt
You see the draft as a video and edit slides, voice-over script and questions. Drivers receive nothing until you approve it.
- 3
Translate and narrate
With one click the AI translates into English, Polish, Romanian, Turkish, Ukrainian and Russian. Each language is voiced with an AI voice, with subtitles. For each language the video is also available as an MP4 file to save and show, for example at the drivers’ meeting. Translations can be refined by hand.
- 4
Watch, questions, certificate
In the driver app the video plays slide by slide. The questions can be answered only once the video has played to the end. The driver then downloads their certificate of participation as a PDF, and the record shows that the video was watched.
The AI content is a draft. You remain responsible for the briefing: check slides and questions against your risk assessment. The synthetic voice is labelled as such. The certificate of participation evidences the company briefing; it is not officially recognised continuing training under the BKrFQG (German Professional Drivers Qualification Act) and not ADR training.
The PDF or the bullet points and the texts of the briefing are processed by Anthropic in the USA. FleetCred generates the AI voice on its own server in Germany; the narration texts are not sent to any other service. Your drivers’ data does not go to the AI, and Anthropic does not use the content for training. Without the AI assistant you can also create slides yourself.
Templates and translations
The two templates cover what belongs in an annual driver safety briefing: driving licence and reporting obligations, alcohol, medication and fatigue, pre-departure check, load securing, phone use and following distance, and what to do in an accident or breakdown. The lorry template adds driving and rest times, the driver card, blind spots when turning and working safely on the vehicle. They are a starting point: review the content with your safety specialist and add whatever your risk assessment calls for.
The templates are stored in seven languages; for your own briefings you enter translations yourself. If the German text changes, the driver sees the German version until the translation has been updated. The record shows in which language and version they were briefed.
The briefing in the app does not replace practical induction on a vehicle. A new driver's first briefing and topics that have to be demonstrated still belong in the yard. You record these in-person briefings in FleetCred with the date and the person who gave the briefing; they count towards the interval in the same way as the briefing in the app.
Overview and retention
The overview shows, for each briefing, who has completed it, who is due soon and who is overdue, with export to Excel. Inspectors with their own cost centres see only the drivers of those cost centres. The driver file contains all of the driver's records. You set how long records are retained, by default five years. The latest record for each driver and briefing is always kept.
Set-up and price
The platform admin activates the add-on, after which “Briefings” appears in the administration area and in the driver app. On request, they add the AI assistant, with a quota of AI jobs per month. Charged per active driver per month. Request a quote
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