Contents
What is required
| Obligation | Rule | Basis |
|---|---|---|
| Downloading the driver card | at the latest 28 calendar days after an event is recorded | § 2 para. 5 FPersV |
| Downloading the mass memory | at the latest 90 days after an event is recorded | § 2 para. 5 FPersV |
| Backup copy | without delay, on a separate data carrier | § 2 para. 5 FPersV |
| Retention | one year from copying; two years if the data also serves as proof of working time | § 4 para. 3 FPersG, § 21a para. 7 ArbZG |
| Disclosure | to the authority on request; to the driver, a copy of their card data | § 2 para. 5 FPersV, Art. 33 Regulation (EU) 165/2014 |
How it works
- 1
Reading
You read the driver card and mass memory with your download device, card reader or telematics system. If you use Samsara with remote download, FleetCred collects the files itself every hour.
- 2
Uploading
You drag the files, for example .ddd, .c1b, .v1b or .esm, into FleetCred. FleetCred reads the type, card holder, vehicle and download date from the file; duplicate files are detected. Anything that cannot be assigned can be assigned with one click.
- 3
Keeping track of deadlines
You set the interval, at most 28 and 90 days, as well as the lead time for reminders. If a card is read elsewhere, for example at a branch, you record the download without a file.
- 4
Viewing
For each driver and vehicle, FleetCred combines the days from all files; overlapping downloads are merged. Driver identification for keeper enquiries uses the card insertion times of the driver cards as the strongest indication.
- 5
Disclosing
For an inspection, a company audit or the driver themselves, you compile the period and scope and download the ZIP. Every disclosure stays in the log with recipient, reference number and files, and can be downloaded again.
What the ZIP for the authority contains
| Contents | Purpose |
|---|---|
| Original files for each driver and vehicle | unchanged, as downloaded, with the tachograph’s signature; the authority checks them with its own software |
| Uebersicht.pdf | Recipient, reference number, period, files and the daily values for each driver and vehicle |
| Tageswerte.csv | Driving, work, availability, rest and kilometres per day for further calculation |
| Pruefsummen.txt | SHA-256 of each file, so that it can be shown that nothing has been altered |
Without further selection, FleetCred includes only as many files as are needed to cover every day with data. On request, all files for the period are included. The preview shows days without data beforehand, so a missing file is noticed before the authority asks.
FleetCred displays the activities but does not check for infringements of the driving and rest time rules under Regulation (EC) No 561/2006. For that, continue to use your analysis software. The original files remain authoritative; FleetCred shows times in UTC, like the tachograph.
With Samsara
Once the Samsara connection is set up and the vehicle is enabled for remote download, you switch on retrieval in FleetCred. For this, the Samsara token needs the “Read Tachograph (EU)” permission. Samsara usually downloads the driver card daily, and each file contains the last few weeks. FleetCred imports it for each driver only at the interval you set, preset to every seven days, and so stays safely within 28 days. FleetCred imports the mass memory with every download.
Customers without Samsara upload the files, and everything else works the same: viewing, deadlines, archive and disclosure.
Privacy
Tachograph data shows when a driver drove and rested; files from second-generation tachographs also contain positions. FleetCred stores the files encrypted and unaltered, reads activities, kilometres and vehicles from them for display, and shows them only to users in your company who have access to the package. The log records who views a driver’s days and who discloses data. After the retention period you set, which is at least one year, FleetCred deletes files and daily values. The latest entry for each driver and vehicle is kept without a file so that the next deadline keeps running.
Set-up and price
The platform admin activates the package, after which “Tachograph” appears in the administration area. Drivers receive the reminder by email, push notification or Samsara message. Company admins and reviewers create disclosures. It is charged per active driver per month. Request a quote
Sources
- § 2 FPersV – Obligations for digital tachographs (gesetze-im-internet.de)
- KomNet NRW: Retention of copied driver data under § 4 para. 3 FPersG
- Art. 33 Regulation (EU) No 165/2014 – Responsibility of the transport undertaking
- Section 21a ArbZG – Employment in road transport (gesetze-im-internet.de)
- Regulation (EC) No 561/2006 – Driving and rest times (EUR-Lex)