Drivers, vehicles and deadlines in one app.
The driving licence check by smartphone is at the core: FleetCred checks the driving licence, ADR certificate, driver qualification card and driver card. If you wish, you can add vehicles and trailers with inspection deadlines, duty roster, leave and working time, safety briefings as video and tachograph data. Your drivers need just one link for everything.
For parcel and courier services, haulage companies, coach operators, agricultural contractors, construction and trades, waste disposal and companies with company cars. From the company car to the tractor to the articulated lorry with trailer.
One platform instead of five lists
Checking driver documents is always included. You switch on everything else when you need it. Every area works with the same drivers, vehicles and deadlines and appears in the same driver app.
- Driving licence check by photo, plus ADR certificate, FQN and driver card, with a sealed record
- FQN periodic training showing “3 of 5 modules”, with certificate and a reminder before expiry
- Personnel master data with address, start date, emergency contact and a photo that is stored only with consent
- Excel import for drivers, vehicles, absences and materials in one place
- Towing vehicles, trailers and semi-trailers with HU, SP, UVV, tachograph, service and lease end
- Who may drive what: class, FQN, ADR and driver card per vehicle, with a trailer the class for the combination
- Pre-departure check and damage report with photos
- Keeper enquiries: who was driving at the time of the offence, with a reply deadline
- Duty roster with towing vehicle and trailer, also for tours without fixed times, checked for entitlement and rest periods
- Leave and absence with public holidays, import from ATOSS
- Time recording with notes based on the German Working Hours Act and export for payroll
- Driver safety briefing: a short video with voiceover made from your material, plus questions and a certificate of attendance, records as Excel
- Tachograph downloads: deadlines, daily analysis, retrieval from Samsara, handover to authorities
- Digital job report: projects, work orders, photos, hours and materials, customer signature
- Invoicing with e-invoices, sending by email and incoming payments
- Invoice checking service: our team checks all fleet invoices and records them per vehicle
When connected to Samsara, FleetCred imports drivers, vehicles and log-ins and sends checks to the Samsara Driver App. All features
A driving licence check that travels with you.
At its core, FleetCred checks four documents in a single process. For each driver you decide which documents he or she needs. FleetCred knows how the cards are laid out and compares what is on the photo with what is stored in your master data. The numbers are the field numbers on the documents.
For your fleet
- Parcel and courier servicesSprinters and other vans, many new drivers, a check before the first tour.
- Haulage and logisticsUp to four deadlines per lorry driver, checks by smartphone from the road.
- Coach and bus operatorsRenew class D every five years, from 50 with proof of performance, Code 95 and driver card.
- Agricultural contractors and farmingClasses T, L and CE, seasonal workers, a check before the first journey.
- Construction and tradesVans with trailers, tippers and low-loaders, craftsman rule, job reports.
- Waste disposal and municipalitiesRefuse vehicles, municipal depots and company cars in one overview.
- Company cars and pool vehiclesCare services, field service and service staff, class B, many occasional drivers.
How a check works
Once set up, FleetCred requests checks by itself and sends reminders until everything is done.
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1
Import drivers
Upload your Excel list: staff number, cost centre, licence number and expiry dates. The columns are recognised, and you see a preview before importing.
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2
Request a check
Automatically at the interval you set, or immediately with one click. The driver receives a personal link by email, SMS, WhatsApp or push.
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3
Take a photo
The driver holds the document in the frame. The app takes the photo itself and checks it before it is sent.
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4
Approve and record
You see the photo and the detected data side by side and approve. The record is sealed and available as a PDF.
Drivers without a smartphone are checked on site: on the tablet or computer in the planning office, with the same check.
One link for everything, no login
The driver app runs in the browser of any current smartphone. If they wish, drivers can add it to the home screen. Your drivers need no training.
- One link is enough
- Drivers open the personal link from the message. Once installed as an app, reminders arrive as push notifications.
- Triggers by itself
- When the card is held steady and in focus in the frame, the app takes the photo automatically. The frame shows in colour what is still missing.
- Checks instantly
- A blurred photo, the wrong document or someone else's name is spotted while the driver still has the card in hand.
- Your own deadlines at a glance
- Under “My documents” the driver sees what expires soon and reports a renewed document themselves.
- In seven languages
- German, English, Polish, Romanian, Turkish, Ukrainian and Russian. Drivers change their language themselves.
- Even more, depending on the package
- In the same link: pre-departure check and damage report, My duty roster with vehicle and trailer, clocking in, safety briefing as video with certificate, reporting FQN periodic training and the job report with customer signature.
For fleet managers
Deadlines, plans and records from all areas in one place.
- Reminders with your own lead timeBy email, SMS, WhatsApp or push, to drivers and those responsible. If a check is left undone, a reminder goes to management.
- Overview by deadlineWho is overdue, what expires soon and what is waiting for approval, at a glance and filterable by cost centre.
- Complete recordsAn inspection record as a PDF for each check, safety briefings as Excel with everyone still outstanding, plus an activity log: who checked whom and when.
- All imports in one placeDrivers with personnel master data, vehicles, absences and material lists from Excel, for example from ATOSS or the payroll system, with a preview before saving.
- Roles and accessCompany admin, inspector and read-only access, log-in with a second factor if you wish.
- Your own lookMessages and the driver app appear with your logo and your colour.
- Fits your processesThe connection to Samsara is built in. We offer further connections to HR, payroll or fleet software, and extensions, on request.
The vehicle has to be right too
With the Vehicles add-on, FleetCred keeps an eye on your vehicles as well as your drivers, in the same system and in the same driver app.
- Towing vehicles and trailers with inspection deadlinesHU, safety inspection, UVV, tachograph, service and lease end with reminders, also for trailers and semi-trailers. After each inspection FleetCred suggests the next date according to vehicle type and weight.
- Who may drive whatThe required class depends on weight, passenger seats and trailer, in the duty roster also for the whole combination. FleetCred compares it with the driving licence, FQN, ADR and driver card.
- Pre-departure check in the appA checklist suited to the vehicle, defects with a photo. Fleet management receives an email immediately.
- Report damage with photosAccident, damage or breakdown with place and time, tracked in the back office until resolved.
More on vehicles and deadlines and the pre-departure check by app
Plan, clock in, brief
FleetCred also covers the day-to-day around the driver: who drives which vehicle when, how long they have worked and who has been briefed.
- Duty roster with towing vehicle and trailerShifts per driver with towing vehicle and trailer. On the planned day FleetCred checks class, FQN, ADR, rest period and vehicles booked twice. You plan tours without fixed times as a separate shift type.
- Leave and absenceA calendar with the public holidays of your federal state, import from ATOSS. Anyone who is absent is blocked in the roster.
- Time recording by appStart of work, break and end of work, followed by the pre-departure check. Notes based on the German Working Hours Act and export for payroll.
- Safety briefing as videoYour operating instructions become a two- to three-minute video with voiceover and subtitles, in seven languages. The questions follow the video, then the certificate of attendance.
- Tachograph dataDownload deadlines for driver card and vehicle, daily analysis and handover to authorities.
More on duty roster, leave, time recording, safety briefing and tachograph
Whoever lets someone drive is liable too
Under section 21 of the German Road Traffic Act (StVG), the keeper who orders or allows someone to drive without the required licence is also committing an offence, even through negligence alone. This is why the driving licence has so far usually been checked twice a year. For professional drivers there is also proof of periodic training, and for dangerous goods the ADR certificate and the driver card.
A draft bill from the German federal government of October 2026 aims to make the check the rule before a vehicle is first handed over and afterwards when there is cause. FleetCred covers both: initial check, an interval of your choice, expiry dates with reminders and a record with date, photo, result and the person who checked.
Something similar applies to the vehicle: the keeper must not allow a journey if they know or ought to know that the vehicle or load does not comply with the regulations (section 31, subsection 2 of the German Road Traffic Licensing Regulations, StVZO). That is what the pre-departure check before every shift is for.
What the new law is meant to change
This note is not legal advice.
Careful with sensitive data
Driving licence data, photos of identity documents, working hours and personnel master data deserve special protection. This is how FleetCred handles them:
- Stored encrypted
- Document photos are stored encrypted on the server (AES-256) and deleted after the period you choose, or straight after the decision if you prefer. FleetCred stores a photo of the driver only with their consent.
- Only for authorised users
- Access by role, every log-in recorded, with a second factor if you wish.
- Drivers see only their own data
- The personal link shows only the driver's own documents and can be blocked and reissued at any time.
- Sealed records
- Each inspection record is sealed with a timestamp and checksum at the time of the decision and chained to the previous one. Authenticity can be verified by QR code.
- Everything traceable
- When, how, by whom and with what result a check was made is in the record, together with the driver's declaration.
- Server location
- Falkenstein/Vogtland, Germany
- No tracking
- The website sets no cookies and uses no analytics or advertising services.
From the guides
Deadlines, obligations and news about drivers and fleet: driving licence, periodic training, ADR, driver card, pre-departure check and safety briefing, written for fleet management and planning.
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Law
New law on driving licence checks: what section 2e StVG is meant to change
The German government plans to reform the driving licence check: before first handover, then when there is cause. Wording, status and impact on fleets.
As at -
Law
Driving licence checks by the employer: obligation, liability, proof
Anyone who provides employees with vehicles must check that they are allowed to drive. Legal basis, keeper liability, responsibility and proof at a glance.
As at -
Law
How often must the driving licence be checked?
Every six months, annually or only on cause? What is usual, what the draft § 2e StVG would change and when to check more often.
As at
Frequently asked questions
What is FleetCred?
FleetCred is software from Germany for drivers and fleets. At its core, drivers photograph their driving licence, ADR certificate, driver qualification card and driver card with a smartphone; FleetCred compares the details with your master data, reminds you of deadlines and creates a sealed record for every check. It runs in the browser, with no installation.
Can FleetCred do more than driving licence checks?
Yes. The add-ons are vehicles and trailers with inspection deadlines and pre-departure check, the duty roster with towing vehicle and trailer, leave and absence, time recording, the driver safety briefing as a video made from your material, keeper enquiries, tachograph downloads, jobs and job reports for trades businesses and invoicing with e-invoices. If you wish, our team checks all invoices relating to your fleet with the invoice checking service. FQN periodic training in modules and personnel master data are included without an add-on. Everything runs through the same driver app.
Who is FleetCred for?
For companies that provide employees with vehicles: parcel and courier services with vans, haulage companies, coach and bus operators, agricultural contractors and farming, construction and trades, waste disposal companies and municipalities and companies with company cars and pool vehicles. FleetCred is aimed exclusively at businesses, not at consumers.
Does FleetCred also manage vehicles and TÜV appointments?
Yes, with the Vehicles add-on: HU, safety inspection, UVV inspection, tachograph, service and lease end with reminders and a suggestion for the next date. It also covers assigning drivers with a check of the licence class, as well as the pre-departure check and damage report in the driver app. More under vehicles and deadlines and pre-departure check by app.
Do drivers need a smartphone?
A smartphone with a camera and a current browser is enough; no app from a store is needed. Without a smartphone, you check on site on the tablet or computer in the planning office.
What happens if a photo does not match?
Blurred photos, the wrong document or someone else's name are noticed immediately and the driver is asked for a new photo. If the name does not match three times, the check is blocked and the driver shows the original to their supervisor. Anything the text recognition cannot read reliably comes to you for approval.
Does the software decide on its own?
Only if you want it to. By default an authorised person approves every check. If you wish, live captures in which all details clearly match are confirmed automatically. A rejection is always decided by a person.
How often must the driving licence be checked?
No fixed interval is set by law today; twice a year is customary. A draft bill of October 2026 aims to make the check the rule before first handover and afterwards when there is cause. You set the interval in FleetCred yourself. More in the guides.
What does FleetCred cost?
The price depends on the number of your drivers and the notification channels you want. Write to us and you will receive a quote.
Try it with your drivers
Tell us how many drivers you have and which documents you check. You will receive a quote and, if you wish, trial access.